Cuyahoga County Regulations 2015—OHS Advisory
Debated at the Public Policy Committee—Need you there to argue for including these in the upcoming recommendation.
Here are recommendations for debate for 2015
- Any death within the shelter must be reported to the Cuyahoga County Health Department with a standard form created to gather as much information as possible about the individual and the circumstances of their death. This information should be available to the public.
- The shelters must accept “bed rest” orders from legitimate health professionals including Care Alliance. The shelters need to figure out a strategy to serve people who have mobility or are recovering after surgery to provide bed rest.
- The larger shelters (those with more than 100 people staying at the shelter) must have medical professional on site in the evening in order to save money on ambulance and EMS providing emergency services on site.
- Every shelter must display the shelter regulations and they should be distributed at Central Intake to everyone entering shelter.
- The County should develop a procedure for how to enforce the shelter regulations and be able to accept complaints with regard to potential violations of the regulations.
- Discharges must be in writing with grievance procedure on the back of the page. There can be an immediate discharge only for illegal activity otherwise must wait until the next day.
- Each shelter should adopt a policy for reducing the time people have to wait in line and make accommodations for inclement weather and the disability of the resident to keep people safe.
- Shelters need to provide reasonable accommodations as outlined in the local fair housing regulations to individuals residing in the shelters. This must include disabled individuals using comfort animals and respect for the sex of the individual in which they present. Same sex couples need to be treated in the same manner as married heterosexual couples who present at the shelter.
Central Intake Rules:
- A person is a client of the lead organization administering Coordinated Intake when that person completes the form.
- An individual has a right to shelter in Cuyahoga County even after being diverted. That person has a right to return and ask for a shelter space.
- An individual, upon entering a shelter, must be provided a packet of information that includes a Street Card, the shelter regulations for Cuyahoga County, an explanation of their privacy rights and keeping their personal information private including the ability to stay anonymous within the system, the place to go to file grievance, and a blank grievance form in the case that an individual’s Coordinated Intake did not work.
- A person’s personal information on the intake form can only be shared with the shelter in which that person is provided a bed. The rest of the Continuum should not have access to someone’s personal information unless that person grants them access when that person is offered a referral to a new shelter or service.
- When an individual is at Coordinated Intake, that person should be told what programs they are eligible for or what programs they do not qualify for. If someone is turned down for a program they should be given an explanation.
- If there is no bed available, an individual should be offered a bed within two weeks while that person waits or is sleeping in the overflow shelter.
- An individual should be offered a plan for housing within the first two weeks after completing the intake application.
- Families should be interviewed separately during the Coordinated Intake interview to assure that the adult can relate domestic violence trauma without the fear of reprisal or embarrassment with their children.
- Intake staff should be able to recognize a disability that may make it difficult or impossible to complete the application and offer third party assistance.